There are a number of helpful tools that a business can use to increase its overall organization. One of those tools is a simple whiteboard. Here are a few of the most common ways that a whiteboard is used in an office.
Ongoing Projects
An office manager with several employees working on projects has to have a way to keep it all organized. He or she can use a whiteboard to accomplish this goal. The manager can list the name of each employee along with the project he or she is working on. In addition, the manager can note the progress of each project. This is a great way to prioritize projects and make sure that everyone is adhering to the schedule. An office manager who is looking for a whiteboard may want to research the selection at a place like Whiteboard A to Z.
Attendance
Depending on what sort of business it is, employees may come and go throughout the day. For instance, salespeople are usually out calling on clients as opposed to sitting at their desks all day. In this case, the office manager can put up a whiteboard in order to keep track of the comings and goings of the salespeople. Consequently, when a salesperson has a telephone call or receives a fax, the secretary who works in the office will be able to look at the whiteboard to see if the person is in the building. This system is a lot more efficient than asking a secretary to wander around the office looking for various individuals every time they are needed on the phone.
Important Reminders
A whiteboard is a useful item whether the office employs just a few people or dozens. The manager of a small office may use a whiteboard to inform employees of important events. Perhaps he or she puts a reminder on the whiteboard about an upcoming staff meeting. Or, the manager may write an announcement on the whiteboard about a new policy regarding paychecks. If the whiteboard is put in the break room, it’s likely that every employee will take note of the announcement.
Vacations
Finally, some office managers use a whiteboard to schedule employee vacations. Employees can consult the whiteboard to see when their co-workers will be away and when they will return. This is an easy, convenient way for a manager to avoid answering individual questions regarding time slots for employee vacations.
